The GMS Accounting and Financial Management/Reporting System

The GMS Accounting system is not sold as separate modules but rather as a package
containing all the necessary functions to run your non-profit on a daily basis. Our underlying system design is entity-wide providing you an integrated accounting system that performs all accounting activities – General Ledger, Cash Receipts, General Journal, Budget Preparation, Cost Allocation, Accounts Payable, Payroll, Timesheet Accounting, Financial Reporting and Security features. Systems are available in a 1-2 user version, 3-4 user version and 5+ user version either in Access or SQL Server applications.

While our basic package is very complete there are instances when an organization wishes to expand their package. GMS has add-on software that can be purchased in addition to the basic package including Accounts Receivable, Purchase Orders, Direct Deposit, Fixed Assets and Report Writer. GMS also has a myriad of additional supplements to enhance your reporting features and that fit specific applications within your agency.

Our software gives you a level of reporting which responds to all state and federal requirements, audit standards, and reporting required for the Board of Directors and management team.

We provide efficient solutions to most everyday operating issues like automating leave balances, simplifying data entry, reimbursing employee expenses through payroll, or having the option to use direct payroll deposit.

GMS is designed to handle activity accounting. It is not a fund accounting system but a grant and contract accounting system created and written specifically to account for grants, contracts, and activities.
 

• Your organization will comply with FASB 116 and 117 (the Financial Accounting Standards Board requirements that all non-profit organizations follow) and GASB 34 (the Governmental Accounting Standards Board requirement as state and local governments follow).               
• You will be able to account, report and monitor budgets for multiple grants and contracts even if they have differing funding periods.
   
• You will have choices on how to automatically handle important cost allocation issues – for common costs, general and administrative costs, indirect costs, fringe benefits, leave costs, and various specialized cost pools. We provide you a variety of ways to comply with all major OMB Circulars.
   
• Your organization will be easier to audit.

Our clients are exclusively non-profit and public organizations. They range in size from two to more than 1000 employees.

Our staff is experienced in grant and contract accounting and financial management – most were finance officers using GMS software prior to becoming GMS employees. For more than 30 years GMS has specialized in grant, contract, and activity financial management and accounting.

At the time a new GMS client signs a contract for the GMS Accounting and Financial Management System, the contract price is based on a grouping of the number of licensed user names. For example, purchase price groups are 1-2 users, 3-4 users and 5+ users. At a later time, after purchase, the client may request to purchase one or more additional licenses. If the total number of licenses requested places that client in a higher purchase price group, they would be billed for the difference in the group price. A contract addendum will be sent for their signature. The monthly license would increase by the number of licensed users. However, no refunds will be given on the purchase price if the present number of licenses decreases to a lower purchase price group.